Site Inspections.
Finally Fixed.
Small architect practices lose 4-6 hours per project on admin work that adds zero value. We built BuildFlow to give that time back.
From lead capture to client handover — one seamless workflow for 1-3 person practices in Ireland and the UK.
The Broken Workflow
Fragmented Leads
Inquiries via email, WhatsApp, phone — often incomplete
Manual Scheduling
Back-and-forth emails; double-bookings happen
Photo Chaos
100+ photos per inspection with no context
Report Formatting
Hours formatting Word/Excel per project
Contractor Confusion
"Where exactly is this defect?" emails
No Paper Trail
Disputes about who approved what
For a practice doing 20 inspections/month, that's
80-120 HOURS WASTED
One Platform. Complete Workflow.
Capture Leads
Branded quote forms auto-create projects
Schedule Visits
Clients pick dates, everyone gets reminders
Inspect On-Site
Pin defects on floor plans, add photos & voice
Report & Handover
One-click branded PDFs impress clients
Everything Built. Ready to Ship.
7 major features complete. Production-ready web app deployed.
Visual Defect Tracking
Pin defects precisely on PDF floor plans
Photo Attachments
Multiple photos per defect with automatic context
Voice Notes
AI-powered transcription (OpenAI Whisper)
Role-Based Access
Architect, Contractor, Client permissions
Contractor Portal
Shareable link — no login required
Offline Mode
Works in basements with no signal
Defect Categories
Multi-select for room/area/trade
Smart Scheduling
Calendar views, reminders, appointment types
Request Quote
Shareable lead capture with date selection
Branded Reports
Your logo, your colors in PDF exports
Assignment Workflow
Due dates, priorities, progress tracking
Audit Trail
Complete history of all changes
Why Now?
UK Construction Software CAGR
Market projected to grow rapidly through 2035
Irish Adoption Rate
Irish pros already use inspection software — and love it
Ireland vs UK Integration
Irish architects integrate inspections into daily workflows
Built for Small Practices
Enterprise tools like PlanRadar and Procore ignore the 1-3 person practice. We don't.
Enterprise Tools
- ×$400-1000+/month pricing
- ×Hours to weeks of onboarding
- ×Seat-based pricing for contractors
- ×Separate CRM needed for leads
- ×Limited or no offline capability
BuildFlow
- ✓Affordable for solo practitioners
- ✓< 10 minute onboarding
- ✓Contractor access with no login
- ✓Built-in quote forms for leads
- ✓True offline-first architecture
Become a Design Partner
What You Get
- Free access to BuildFlow during beta
- Direct line to product team
- Shape features for your workflow
What We Need
- 2-3 active inspections/month using BuildFlow
- 30 minutes monthly for feedback
- Honest assessment of what works